Club Directors Forms

 

2019-20 CLUB LICENSE APPLICATION FORM

This form is an online form.  The online portion will need to be completed and then supporting documentation must attached before submitting. Once your Club Application has been approved, we will send you an Invoice to 

pay your Club Director Fees. Please DO NOT pay fees without an INVOICE. 

Include The Following Items:

  • The club’s administrative structure (club director, officers, staff, etc.) Please include name, club position, address, home phone, work phone, cell phone, and e-mail address.

  • Club director complete registration and select club as UNDECIDED

  • Due Process/Grievance Procedures

  • Player Selection Process

  • Player Contract (remove any reference to PSR, this contract is between the club and the player)

  • Financial Obligations and Club Fee Payment Schedule

PSR LETTER OF COMMITMENT

Clubs are REQUIRED to use this document.  Each club must give the player/guardian 72-hrs from the time of the offer to submit the signed PSR Letter of Commitment to the club.  Clubs may not withdraw the offer prior to the 72-hr waiting period.  Clubs may not present the PSR Letter of Commitment prior to the first day of scheduled tryouts.  

A "commitment" is a fully executed PSR Letter of Commitment, accepting a club's offer to a player/guardian by the Club Director or designee.  

PARENTS GUIDE TO THE PSR LETTER OF COMMITMENT

Clubs may use this form to help explain the PSR Letter of Commitment to athletes and parents. 

CHAPERONE AND VOLUNTEER FORMS

These forms should be completed and maintained by the club director. 

USA VOLLEYBALL FORMS AND INFORMATION PAGE

This page provides documents and forms generated by USAV for clubs to use.  Refer to this page to access the USA Volleyball Code of Conduct and the Junior Personnel Code of Ethics. (Parent/guardian signature required for all Junior Coaches)

USA VOLLEYBALL COACHES CODE OF ETHICS AND CONDUCT

This document provides expectations for all USA Volleyball coaches.

USA VOLLEYBALL STAFF LISTING

2019-20 PLAYER MEDICAL RELEASE FORM

This form should be filled out by the member and/or their parents and a copy given to the club director or coach. The coach is required to have these forms with them at all times in case of a medical emergency.

CONCUSSION/CARDIAC ARREST AWARENESS FORMS

The Concussion Management, Sudden Cardiac Arrest Awareness information must be distributed to all junior members of the Puget Sound Region.  The club must have a copy of the Concussion/Sudden Cardiac Arrest Signature Form on-file for each athlete participating in USA Volleyball sanctioned events. 

HEADS UP CONCUSSION ACTION PLAN

The Heads Up Concussion Action Plan flyer is a resource for all club directors to share with their coaches and the accepted action plan for the Puget Sound Region and USA Volleyball.  

2019-20 PSR TEAM CODES - AVAILABLE JANUARY 2020

Team Codes for all of Junior Teams in the Puget Sound Region

INSURANCE FORMS
Certificate of Insurance (COI) Request

Use this form to request an insurance certificate for a gym that your club has not used before.  Print the form, fill it out, scan it, then email to office@psrvb.org for submission.  The region office will send you the COI once received from the insurance company.

Incident Report Form 2019-2020 Please Contact Region Office at office@psrvb.org for the form
This form is used to report incidents that occur during USA Volleyball Sanctioned Events. 

INSURANCE INFORMATION

USA Volleyball General Liability Summary of Insurance

Club D&O Insurance Information

Secondary Sport Accident (Foreign Participant) – Summary of Coverage

 

BACKGROUND SCREENING INFORMATION

This document compares the current USAV screening to the January 2020 USAV screening.

COACHES WANTED REQUEST FORM

This form is used to request the region office post job openings for coaches.

EVENT MISCONDUCT REPORT FORMS

Conduct Situation Form

This form will be used exclusively to notice the commissioner of inappropriate spectator conduct at a region sanctioned event.  This form is to be completed by the Tournament/Site Director.  Individuals who witness inappropriate behavior by a spectator should report such behavior to the Tournament/Site Director immediately.  The form should be generated at the time of the incident and forwarded to the region by the Tournament/Site Director the Monday following the event.

Violation Report Form

This form will be used exclusively to notice the commissioner of suspected violations of region policies (i.e. operating without an approved club license, signing policy, recruiting policy, eligibility rules, tournament no-shows, and tournament site policies).  Generally, this form is to be completed by a tournament/side director, club director, coach, assistant coach, or region staff member.  The form should be generated at the time the infraction is discovered and sent to the region office for investigation within 72 hours of the incident.

TOURNAMENT FORMS

Junior Tournament Sanction Request Form

To be used to request a sanction for a club hosted tournament

Adult Tournament Sanction Request Form

To be used to request a sanction for a club hosted tournament

Offer to Host a Regional Event Form
Used to offer to host a region-sponsored tournament.

BOYS

Boys Volleyball Club Application

This form is for clubs who wish to provide boys programming through the PSR

OUTDOOR / SAND

Sand/Beach Program License Application
Use this form to sanction your Beach or grass program with the Region. 

Sand/Beach Tournament Sanction Request Form

To be used to request a sanction for a club hosted tournament

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